ASUC 2009-10 Forms

These are forms used by both ASUC-sponsored student groups and ASUC student government offices and programs. Please read description of each for more information.

FiComm Waivers (Facility Use Waiver, Finance Rule Waiver)
Room Reservations (Senate Chamber, Senate Lounge)
Flyer Posting
Equipment Rental
Senate Bill Reimbursements
Eshleman Access Request

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Waivers*

Completed hard copy waiver should be submitted to Finance Committee (FiComm) mailbox located on 2nd Floor Eshleman near Room 205. Please provide FiComm with a completed electronic copy of the waivers as well to better facilitate their meeting (email to the 2009-10 FiComm Chair, Senator Huda Adem at hadem@asuc.org). Please note that student groups/ student government representatives are recommended to attend the FiComm meeting (Mondays, 9pm in Senate Chambers) and the following Senate Meeting (Wednesdays, 7pm in Senate Chambers) to answer any questions that FiComm/Senate may have for them regarding the waiver.

*Note: Finance Rule Waivers are now available online! We are transitioning to a new online waiver system. Benefits: more environmentally friendly, waivers won't get lost, transparency, and accountability.

Facility Use Waiver is used to waive Pauley Ballroom room rental fees for ASUC-sponsored groups or events. It must be approved by the Financial Committee and Senate, ultimately signed by the Chair of the Financial Committee or Finance Officer. Please attach the event confirmation provided by ASUC Event Services to the back of this form. *Note: If approved, this will wave the Pauley Ballroom rental fee but your student group may still be liable for the facilities services fee. For more information, here is a .pdf How-To Rent Pauley Ballroom.

Finance Rule Waiver is used by ASUC-sponsored student groups and ASUC student government offices and programs to waive spending restrictions on purchases prohibited by the ASUC by-laws (ex: food, travel outside of the Bay Area). It must be approved by the Financial Committee and Senate, ultimately signed by the Chair of the Financial Committee. Please attach a line-item budget to the back of this form.

Eshleman Hall Reservations

The Secretariat is in charge of handling Eshelman Hall room reservations for Senate Chamber on the 1st floor and Senate Lounge on the 2nd floor. Reservations are free for ASUC-sponsored student groups and ASUC student government offices and programs. Completed forms can be submitted to the Secretariat mailbox (located near Room 205). For any questions, please contact the Secretariat at secretariat@asuc.org.

*Note: we are transitioning to an online room reservation system. If you are CLL signatory for your student group who has a preexisting account with ASUC Event Services, you may also request our rooms on the EMS system (utilized by both Event Services and Secretariat) at https://ems-pa01.ist.berkeley.edu/ASUC/

Senate Chamber Reservation Request [Doc] outlines the policy for reserving Senate Chamber on the 1st Floor of Eshleman Hall.

Senate Lounge Reservation Request [Doc] outlines the policy for reserving Senate Lounge (Room 207) on the 2nd Floor of Eshleman Hall.


Flyer Posting

Flyer Posting Request Form [Doc] is used by student groups to post flyers in the display boards on 1st Floor Eshleman Hall by filling out a Flyer Posting request form, attaching 2 copies of their flyer, and submitting it to the ASUC Secretariat on the 2nd Floor of Eshleman. Completed forms can be submitted to the Secretariat mailbox (located near Room 205). For any questions, please contact the Secretariat at secretariat@asuc.org.

 

Equipment Rentals

Equipment Rental Agreement [Doc] is used to rent out equipment handled by the ASUC Secretariat. We offer ASUC-sponsored student groups, ASUC student government office and programs the opportunity to request equipment including projectors, sound systems, microphones, extension cords, etc. These rentals are free, but we require a $50 refundable security deposit (cash or check payble to "ASUC") for rental of 1-2 items, and an $100 refundable security deposit for rental of 3 or more items. Please submit form along with the deposit to the Secretariat at the 2nd Floor Front Desk, or please drop off in the Secretariat mailbox (located near Room 205). For any questions, please contact the Secretariat at secretariat@asuc.org.

Current Equipment Rentals

  • JBL EON15 G2 Speaker System with 2 microphones and a mixer
  • Fender 250 Passport Speaker System with 1 microphone, sound controller, and 2 speaker stands
  • NEC NP 500 Projector (no audio)
  • Draper Consul Small Projector screen (classroom use)
  • Draper Cinefold Large Projector screen (outdoor use)
  • RAB 500W Quartz Double Tower Work light
  • SafCo Tuff Truck hand truck
  • Outdoor Extension Cord

*Note: we are transitioning to an online room reservation system. Expected rollout date is Spring 2010.

 

Senate Bill Reimbursements

How To - Be Reimbursed from a Senate Bill [PDF] is documentation on how to be reimbursed by a Senate Bill via CalLink, our online financial transaction system, after your Senate Bill has been passed by Senate. Please wait until after Senate Bills have been read into Senate Minutes (typically 1 week after) before submitting your reimbursement request.

*Note: ASUC-sponsored student groups who have a Senate Bill approved should talk to their Auxiliary Advisor (Rob, Millie, Ann Marie, or Jan on the 4th floor Eshleman), and the advisors will transfer the money directly to their account. These instructions attached are only for groups who are not ASUC-sponsored (i.e. Greek organizations not affiliated with ASUC who were approved money from Greek Opportunity Fund), or ASUC Senate-sponsored events.

 

Eshleman Access Request

Eshleman / MLK Access Request [Doc] is used to request keys to student group offices and after-hours card access to the front doors of Eshleman Hall. After filling  and signing the form, have you student group/SUPERB/Student Group Agent/Supervisor sign as well. Drop off the completed form in Jan Crowder's mailbox located on the 4th Floor of Eshleman Hall.

Your card access should be ready in 2-3 weeks. You will be contacted when your keys are available for pickup.  ASUC Event Services would like to communicate a request for patience. The UC Lockshop, the department that produces the keys, is experiencing significant layoffs, so there may be longer than usual delays in getting keys.

*Tips to filling it out: Cal ID # is your 8-digit SID number. Authorized Period of Use: starting date is date you fill out form, end date is June of the current school year. Number String: numbers on the back of your Cal ID card, bottom right (it is needed for the UCPD to grant you card access to Eshleman Hall).